Privacy Policy

Effective Date: January 1, 2026
Last Updated: January 1, 2026

Core Futsal ("we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you participate in our programs or visit our website.

1. Information We Collect

1.1 Information You Provide Directly

When you register for our programs, we collect:

• Player Information: Full name, date of birth, gender, skill level
• Parent/Guardian Information: Full name, email address, phone number, relationship to player
• Medical Information: Allergies, medical conditions, emergency contact information
• Payment Information: Venmo username or payment confirmation details (we do not store credit card information)
• Communication Preferences: How you prefer to receive information about our programs

1.2 Information Collected Automatically

When you visit our website, we may automatically collect:

• Browser type and version
• Operating system
• IP address (anonymized)
• Pages viewed and time spent on pages
• Referring website addresses

1.3 Photos and Videos

During training sessions and tournaments, we may take photos and videos for:

• Website and social media content
• Marketing and promotional materials
• Training analysis and player development

You may opt out of photo/video use at any time by contacting us in writing.

2. How We Use Your Information

We use the information we collect for the following purposes:

2.1 Program Operations

• Processing registrations and managing rosters
• Scheduling training sessions and tournaments
• Communicating schedule changes and program updates
• Coordinating facility bookings and equipment
• Managing tournament team selection

2.2 Safety and Emergency Response

• Responding to medical emergencies
• Ensuring proper supervision ratios
• Maintaining SafeSport compliance
• Contacting parents/guardians as needed

2.3 Communication

• Sending session reminders via Spond app
• Providing program updates and announcements
• Responding to inquiries and support requests
• Sending receipts and payment confirmations

2.4 Program Improvement

• Analyzing participation patterns and feedback
• Improving training curriculum and methods
• Understanding which programs are most valuable

3. How We Share Your Information

We do not sell, rent, or trade your personal information. We may share information only in the following circumstances:

3.1 Service Providers

We share information with third-party service providers who assist with:

• Spond: Communication platform for scheduling and team management
• Tournament Organizers: Team rosters and player information for tournament registration
• Facility Partners: Attendance lists and emergency contact information
• Insurance Providers: As required for coverage purposes

All service providers are contractually required to protect your information and use it only for specified purposes.

3.2 Legal Requirements

We may disclose information when required by law or to:

• Comply with legal process (subpoena, court order)
• Respond to government requests
• Protect the rights, property, or safety of Core Futsal, our participants, or others
• Report suspected child abuse or neglect as required by law

3.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, participant information may be transferred to the acquiring entity, subject to the same privacy protections.

4. Data Security

We implement reasonable security measures to protect your information, including:

• Secure storage of physical registration forms
• Password-protected digital databases
• Limited access to personal information (staff only)
• Regular security assessments
• Secure communication channels

However, no method of transmission or storage is 100% secure. We cannot guarantee absolute security but will notify you promptly of any data breaches as required by law.

5. Data Retention

We retain your information for as long as necessary to:

• Provide our services
• Comply with legal obligations
• Resolve disputes
• Maintain safety records

Typically, we retain:

• Active participants: Information retained while actively participating in programs
• Former participants: Contact information for 2 years; medical and emergency information for 7 years
• Photos/videos: Until you request removal or the participant turns 18

6. Your Rights and Choices

6.1 Access and Correction

You have the right to:

• Request a copy of your personal information
• Correct inaccurate or incomplete information
• Update your contact preferences

6.2 Opt-Out Rights

You may opt out of:

• Marketing communications: Unsubscribe from promotional emails (program-essential communications will continue)
• Photo/video use: Request removal of images featuring your child
• Directory information: Request that contact information not be shared with other families

6.3 Deletion Requests

You may request deletion of your information, subject to:

• Legal retention requirements
• Legitimate business needs (e.g., payment records)
• Safety and liability concerns

To exercise these rights, contact us at info@corefutsal.com

7. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to:

• Remember your preferences
• Understand how you use our website
• Improve website functionality

You can control cookies through your browser settings. Disabling cookies may limit website functionality.

8. Third-Party Links

Our website may contain links to third-party websites (e.g., tournament organizers, facility partners). We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

9. Children's Privacy

Core Futsal programs serve minors. We:

• Obtain parental consent before collecting information from minors
• Collect only information necessary for program participation
• Do not knowingly allow minors to publicly post personal information
• Require parent/guardian presence at all training sessions

Parents/guardians have the right to review, update, or delete their child's information at any time.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect:

• Changes in our practices
• New legal requirements
• Feedback from families

We will notify you of material changes by:

• Posting the updated policy on our website
• Updating the "Last Updated" date
• Sending email notification for significant changes

Continued participation after changes indicates acceptance of the updated policy.

11. Contact Information

12. State-Specific Rights

Depending on your location, you may have additional rights under state privacy laws. Please contact us to learn more about rights that may apply to you.